Treasurer’s Report
The December interim financial statement was discussed and approved. The final statement will be available after the 2009 books are closed. Jim made a motion that we authorize the same firms we have used previously to do the association taxes and audit for 2009. Rusty seconded. Motion passed.
Committee Discussion
Architectural — No report.
Beach — no report
Grounds — The committee reports the soil samples have been analyzed and the recommended program of fertilization and lime has been reviewed with our landscape contractor. The current fertilization program corresponds with the recommendations and we will add a lime application in the fall of 2010 and 2011 for minimal additional cost.
Social/Welcome — The draft newsletter was discussed and changes recommended. Diane will rewrite the copy and aim to email the newsletter to residents in the next week. We will continue to submit the minutes to the website for posting.
Old Business
Regarding the bond insurance, Roland reported that Brenda has reorganized the Summit management handling of our business so that the requirements of Nationwide Insurance Company can be met in order to purchase the state-required bond insurance from them. Our regular association insurance has been continued with Nationwide remaining our insurer. Roland is waiting to hear back from Nationwide that all is in order to move ahead with the bond insurance.
The proposal from Ben Dyer Associates for the pavement and sidewalk rehabilitation project has been approved and signed.
The Board has agreed to accept the town’s offer to include our parking lots in their city snowplowing services. Jim will return the signed copy and insurance verification to the city.
The amendment to the bylaws authorizing late fee charges for overdue association dues has been signed and is being recorded by the attorneys. Summit Management will begin instituting the charges as soon as the recording is completed.
New Business
The Board wishes to acknowledge and thank the members of the “Bylaw and Amendment Committee”, specifically Paul Hoffman, Elizabeth Krentzman and George Newman, for their hard work on revising our quorum requirements. A motion was made, seconded and passed to accept their recommendation of reducing the quorum to 40% (44 members) and change the meeting notice requirements to 15 to 60 days. Voting by the general membership on the proposal will take place at the 2010 General Membership Meeting.
Charlie brought to our attention that the area at the bottom of the Overlook walkway/steps is extremely soggy with standing water most of the year and is dangerous when icy and a health hazard year round. The board concluded that we will ask our engineer to include an anazysis and recommendation for this area when he preparing the pavement and sidewalk report.
Meeting adjourned 8:45pm. Next meeting February 10, 7pm, at 4006 Carousel Way.
