Board Meeting, November 2009

Minutes, Chesapeake Station Homeowners Association Board, November 9, 2009

The meeting was called to order at 7:25. Present were Diane Halvorsen, Rusty Kuhns, Charlie Pritchard and Roland Schlehuber. Absent: Jim Mulder.

First order of business was a discussion of the potential shortage of parking spaces on the Overlook. It was felt deeding parking spaces to individual lots was too complicated and potentially costly. The two members of the board who live in the Overlook both advised that the only serious parking shortage occurs on the July 3 celebration when there is a parking shortage throughout the community. It was further noted that the existing spaces are quite wide and it should be possible to recover three to four additional spaces when the lot is resurfaced and painted. Board agreed to send a letter to the homeowner(s) reminding them of the Covenants Resolution 4 requesting residents to limit their vehicles parked in the community lots to two with Chesapeake Station stickers displayed. Diane will draft a letter.

Rusty reported that he has contacted our snow removal contractor and a contract is promised before the December board meeting.

Treasurer’s Report
The October financials were reviewed. It was noted that the number of delinquencies is high again due to the fourth quarter assessment payment deadline. We need to contact the lawyers and/or Brenda to institute the addition of late penalties as approved at the general meeting. Jim has contacted our lawyers regarding the lien on a property with a pending sale. We have not heard back yet. We still need to contact Sven regarding the 6 unpaid boat rack fees. Regarding the state mandated bond insurance, Roland has not yet heard back from Doug Henken of Community Association Underwriters. Both he and Rusty will continue to try to contact Doug.

Roland reviewed the proposed 2010 budget. Charlie moved and Rusty seconded a motion to approve the budget as presented. Motion passed. Roland will send the budget to Brenda and Diane will send her the Assessment letter so those can be mailed out by November 15th.

Committees
No committees reporting at this meeting. Charlie noted that Oktoberfest was a success with 50+ attendees, and the social committee will be meeting soon to plan Christmas caroling. Board discussed ongoing issue with the arborvitaes in back of the C Street alley. It was felt that a less costly solution would be to transplant the two healthy ones to the “holes” along the existing row of healthy trees. Charlie also pointed out that a large section of the fence needs replacing. Rusty will relay the information back to the grounds committee for further consideration.

The newly formed committee to review the quorum needs to meet and report back to the board. The board also recommends that committee coordinate with the architectural committee to review Resolution 3. Jim has the list of those who signed up for the committee and will urge them to have their first meeting.

New Business
Diane reported a request from Elizabeth, our webmistress, to post the bylaws, architectural committee form and board minutes to the website. After discussion it was agreed to see if Elizabeth can post a link to the pdf of the bylaws. That pdf also includes the architectural review form and would allow members to download a printable copy. It was noted that we should stipulate that the pdf does not constitute a legal document and does not replace the necessity of obtaining an official printed copy upon transfer of a property. The board also agreed that posting the approved minutes of the monthly board meeting would be a good idea.

The next meeting is scheduled for 7pm, Wednesday, December 9 at 4016 17th Street. Meeting was adjourned at 8:50pm.

Tagged as: Chesapeake Station, Maryland